Chapter 1

Object of the manual

1.1 This manual is intended to be a compilation of the procedures to be followed by departments in handling different items of parliamentary work. The provisions of this manual are based broadly on the provisions contained in the following publications:

(a)    Rules of Procedure and Conduct of Business in the Lok Sabha;  

(b)  Rules of Procedure and Conduct of Business in the Council of States (Rajya Sabha);

(c)  Directions by the Speaker under the Rules of   Procedure and Conduct of Business in the Lok Sabha;

(d) ‘Government & Parliament’ Procedure to be followed by Ministries in connection with Parliamentary work, issued by the Lok Sabha Secretariat; and 

(e) A Memorandum on the preparation and passing of Bills, issued by the Ministry of Law and Justice.

Scope of the manual

1.2 The manual does not claim to interpret in an authoritative manner the rules of procedure governing the conduct of business in Lok/Rajya Sabha. Therefore, the users of the manual are advised that in all cases of doubt, the publications to which references have been made at appropriate places in this manual as well as the other instructions on the subject should be consulted.  

Departmental instructions

1.3 The departments may issue from time to time, such instructions as considered  necessary on various aspects to supplement the provisions contained in the manual.  


1.4 In this manual, unless the context otherwise requires:

(a)  ‘Accessible documents’ means documents other than (i) classified documents, and (ii) documents categorised as “for official use only”;

(b)  ‘Article’ means an article of the Constitution of India;

(c)  ‘Branch officer’, in relation to a section means the officer who takes the work directly from the section;

(d)  ‘Bulletin’ means the bulletin of each House of Parliament;

(e)  ‘Central registry’ means a unit within a department charged with the responsibility of receiving, registering and distributing dak meant for that department, and includes functionaries like resident clerk and night duty clerk;

(f)  ‘Classified documents’ or ‘classified information’ means documents or information bearing security grading;

(g)  ‘Constitution’ means the Constitution of India;

(h)  ‘Department’ means any of the ministries, departments, secretariats and offices mentioned in the First Schedule to the Government of India (Allocation of Business) Rules, 1961, as amended from time to time;



(i)  ‘Financial Bill’ means a Bill or amendment making provision, among other things, for any of the matters specified in sub-clauses (a) to (g) of clause (1) of Article 110 of the Constitution;

(j)  ‘House’ means the Lok Sabha or the Rajya Sabha, as the case may be;

(k)  ‘Houses’ means the Lok Sabha and the Rajya Sabha;

(l)  ‘Joint Committee’ means a committee consisting of members from both Houses but does not include a committee of one House in which members of the other House are associated;

(m) ‘List of business’ also referred to as ‘order paper’ means the list including the supplementary list of business and the revised list of business, if any, prepared by the secretariat of the House concerned containing the business to be transacted by that House on a particular day;

(n) ‘List of questions’ means the list, prepared by the secretariat of the House concerned, of Starred, Unstarred and Short Notice Questions to be asked on a particular day;

(o)  ‘Member’ means a member of the Lok Sabha or the Rajya Sabha;

(p)  ‘Money Bill’ means a Bill containing only provisions dealing with all or any of the matters specified in sub-clauses (a) to (g) of clause (1) of Article 110 of the Constitution and certified as such by the Speaker;

(q)  ‘Order paper’–see ‘List of business’;

(r)  ‘Parliament Unit’ in a department means the unit within that department responsible substantively for the functions specified in Chapter II and general coordination in respect of parliamentary work in the department;

(s)  ‘Parliamentary Committee’ means a committee which is appointed or elected by the House or nominated by the Speaker/Chairman and which works under the direction of the Speaker/Chairman and presents its report to the House or to the Speaker/Chairman;

(t)  ‘Presiding Officer’ means the Speaker/Deputy Speaker of the Lok Sabha or the Chairman/Deputy Chairman of the Rajya Sabha and any other member of the House out of the panel prepared for the purpose, who for the time being presides over the sitting of the House;

(u)  ‘Private Member’ means a Member other than a Minister; and

(v)  ‘Select Committee’ means a committee of a House appointed for the detailed examination of a Bill.