Chapter 5
Motions, Official Statements, Short Duration 
Discussions & Resolutions

Adjournment Motions  
LSR 57,
PRO 2.1

5.1.1 A member of the Lok Sabha may give notice of an adjournment motion to the Secretary-General and copies thereof shall be endorsed to the Speaker, the Minister concerned and the Minister of Parliamentary Affairs. Notices of such motions will be collected daily by the Parliament Unit from the Table Office of the Lok Sabha, on all working days from three working days prior to the commencement of the session, till the end of the session, between 10.30 and 11.00 hours and 16.00 and 16.30 hours.  

LSR 58, 59

5.1.2 On receipt of such a notice, the Parliament Unit will immediately pass it on to the Secretary of the department with copies to the Private Secretary to the Minister and the branch officer in-charge of the subject who will:  

LSR

 

(a)  immediately examine the matter in the light of the criteria laid down in the Rules of Procedure and Conduct of Business in Lok Sabha.

(b)    submit a brief for the use of the Minister on the stand to be taken; and

(c)    communicate to the Lok Sabha Secretariat, the relevant facts after the Minister’s approval, stating clearly the fact of such approval.  

PRO 2.5

5.1.3 Where the Speaker has referred the notice to the Minister for facts, such facts will be communicated to the Speaker, before the House adjourns for the day on which the facts have been sought, but not later than 10.00 hours on the following day. If this is not possible, an interim reply will be sent either in writing or over the phone indicating the probable date by which a final reply will be sent.  

PRO 2.3

5.1.4 Since adjournment motions are taken up in the House on the same day immediately after the Question Hour or at 11.00 hours, if there is no Question Hour, the Minister concerned may be requested to be present in the House accordingly.  

Calling Attention notices  

LSR 197  
RSR 180  
PRO 3.1

5.2.1 A member may give a notice to the Secretary- General, Lok/Rajya Sabha to call attention of a Minister to any matter of urgent public importance and request him to make a statement. Copies of such notices are required to be endorsed to the Speaker/Chairman as well as the concerned Minister. The Lok Sabha notices will be collected by the Parliament Unit from the LS Secretariat and the Rajya Sabha notices from the Ministry of Parliamentary Affairs between 10.30 and 11.00 hours and 16.00 and 16.30 hours.

 

5.2.2 On receipt of such a notice, the Parliament Unit will immediately pass it on to the branch officer concerned who will examine the matter and take the following action with the approval of the Minister:

(a) bring relevant facts to the notice of the LS/RS Secretariat within 24 hours in writing or over the phone, where necessary, for deciding the admissibility or otherwise of the notice;

(b) send an intimation to the LS/RS Secretariat, if the Minister desires to make a statement on his own, indicating the date on which it is proposed to be made; and

(c) examine whether, having regard to the importance of the subject matter, the statement is to be made in the other House also on the same day.

Procedure for making statement  
SD 47(a)  
LSR 197  
RSR 180  
PRO 3.3 to 3.5

 

5.2.3 When a calling attention notice on an issue is raised in the House, the Minister concerned may either make a statement on the basis of available information or ask for time for making such a statement at a later hour or date. If the statement is a lengthy one, only a gist thereof need be read out, while the complete statement may be laid on the Table of the House. The Speaker/Chairman should be informed in advance about the course to be followed. The statement will also cover the points raised by the members through separate notices of questions, adjournment motions, etc., on the same or allied subjects so as to enable the Speaker/Chairman to disallow such notices.

Briefing the Minister

 

5.2.4 On receipt of an intimation that a member has given a calling attention notice on a subject, even though it might not have been admitted, the facts about the subject raised therein will be collected and the Minister briefed, as the subject might come up again suddenly in Parliament in some other form.

SD 119  
PRO 7.2 to 7.4

 

 

5.3.1 If the Minister suo moto wishes to make a statement on a matter of public importance on any day, or whenever a direction by the Presiding Officer or an assurance by the Minister of Parliamentary Affairs or any other Minister is given in either House that the Government will make a statement on that subject in both the Houses irrespective of the fact that the assurance has been given only in one House intimation thereof indicating the date on which the statement is proposed to be made will be sent to the Lok/Rajya Sabha Secretariat so as to reach it latest by 15.00 hours on the previous working day. When a statement is to be made on a Monday, intimation to that effect should reach the Parliament Secretariat by 15.00 hours on the preceding Friday. Where, however, the statement is to be made at shorter notice, previous permission of the Presiding Officer will be obtained before 10.00 hours on the day on which it is proposed to be made. In all such cases, a copy of the statement proposed to be made by the Minister will also be sent in advance to the Lok/Rajya Sabha Secretariat for information of the Speaker/Chairman. Where, however, the statement proposed to be made is of secret nature, a copy thereof should be supplied confidentially to the Speaker/Chairman in advance. It is desirable that the statement to be made should also cover the points raised in notices of calling attention, short notice questions, etc., that may have been separately received on the same subject. Lengthy statement (i.e., exceeding three pages) may be laid on the Table.

 

5.3.2 Three copies of all statements to be made in the Parliament by Ministers, together with the brief for answering any supplementary questions concerning the subject matter, will be sent to the Joint Secretary to the Prime Minister.

PRO 7.5

5.4 The number of copies of the statement etc., (English and Hindi version) to be sent to the LS/RS Secretariat and the Ministry of Parliamentary Affairs may be ascertained from them. These copies may be sent to the Secretariat concerned one day in advance but in any case not later than 10.00 hours on the date on which the statement is to be made or laid, for being made available to members in advance through the Parliamentary Notice Office. Where it is not possible to supply the required number of copies in advance, six typed copies of the statement in the language in which it is to be made by the Minister may be furnished by 10.00 hours on that day and the remaining copies supplied by 10.30 hours at the latest.

Motions on matters of public interest  
LSR 184, 186  
RSR 167

5.5.1 A member or a Minister may move a motion for discussion on a matter of general public interest. It should raise substantially one definite issue and be restricted to a matter of recent occurrence. In respect of an official motion, a notice of at least five days will normally be given to the concerned Parliament Secretariat under intimation to the Ministry of Parliamentary Affairs for moving the motion.

LSR 186, 188  
RSR 169

5.5.2 On receipt of the notice of a motion from a member, the Parliament Unit will immediately pass it on to the branch officer concerned who will:

 

 

(a)   examine the matter in the light of the criteria laid down;

(b)  communicate facts to the LS/RS Secretariat where these have been specifically called for, or are considered absolutely necessary; and

(c)   submit a brief for the Minister on the stand to be taken if and when the motion is moved.

No-day-yet-named Motions  
LSR 189  
RSR 171

5.6 If a notice of a motion is admitted by the Speaker/Chairman, it is put down in the list of business of the House concerned for the day on which its discussion is fixed. If, however, no day for its discussion has been fixed, it is notified in the bulletin as a “No-Day-Yet-Named Motion.” On receipt of such a bulletin from the Parliament Unit, the section concerned will examine the motion critically and obtain the orders of the Minister in regard to his convenience for a discussion thereon. The Ministry of Parliamentary Affairs will be informed of the decision so arrived at.

Short duration discussion on matters of public importance  
LSR 193  
RSR 176

5.7.1 Any member desirous of raising a discussion on a matter of urgent public importance for short duration, may give notice thereof in writing to the Secretary-General, Lok/Rajya Sabha.

 

5.7.2 On receipt of a copy of notice in Parliament Unit, it will immediately be passed on to the branch officer concerned who will:

LSR 194  
RSR 177

 

 

(a)  communicate facts to the LS/RS Secretariat where called for; and

(b)  initiate action to collect relevant information.

 

5.7.3 On receipt of the admitted notice, the Parliament Unit will immediately pass it on to the branch officer concerned, who will submit a brief for the Minister on the stand to be taken.

LSR 171 to 173
RSR 155 to 157, 165

5.8.1 A member or a Minister may move a resolution relating to a matter of general public interest. The conditions governing admissibility of resolutions are laid down in LSR 173 and RSR 157.

Official Resolutions

5.8.2 Where it is proposed to move an official resolution, the department concerned will:

(a)  prepare a draft of the resolution and an explanatory note thereof;

(b)  consult other departments concerned, if necessary;

(c)  obtain the approval of the Cabinet, where necessary under the Government of India (Transaction of Business) Rules;

(d)  give adequate notice (at least ten days before the termination of the session) to the Ministry of Parliamentary Affairs in Part II of the form at Annex 1;

(e)  forward the resolution duly signed by the Minister to the Secretary-General, Lok/Rajya Sabha with an endorsement to the Ministry of Parliamentary Affairs; and

(f)  submit a detailed brief for the use of the Minister.

Private Members’ Resolutions

5.8.3 On receipt of the result of ballot, the Ministry of Parliamentary Affairs communicates text of the selected private members’ resolutions to the departments concerned, which are expected to prepare a separate brief on each resolution concerning them.

 

5.8.4 The brief will state categorically whether it is proposed to accept the resolution, or accept it with amendment(s), or to request the member to withdraw it failing which it will be opposed, or to oppose it. A standard formulation as follows may be used with appropriate modification, if necessary:

      “The member may be persuaded to withdraw the resolution. In case the member does not agree to its withdrawal, the resolution may be opposed in the present form or any other modified form.”

      Five copies each in Hindi and English versions of the brief approved by the Minister will be sent to the Ministry of Parliamentary Affairs which will place it before the Cabinet Committee on Parliamentary Affairs and communicate its decision to the department.

Notice of amendments to resolutions/motions

5.9 A member desirous of moving an amendment to a resolution or motion is expected to give at least a day’s notice. On receipt of such notice, the branch officer concerned will:

LSR 177
RSR 160

 

(a)  submit a brief for the Minister; and

(b)  prepare a supplementary note unless the point raised has been specifically covered by the brief already prepared on the subject.